Auctioneers’ Conditions of Sale


In these conditions the following will have the following meanings:

"Appropriate Vehicle" - means the vehicle which complies with the conditions specified in paragraph "10" of the Regulations.

"Bidder" - means a prospective Purchaser who has provided the Auctioneers with a properly completed DVLA Timed Online Auction application and who has been issued with a Bidder's Number by the Auctioneers.

"Bidder's Number" - means the number allocated by the Auctioneers to each prospective Purchaser who has made an application for such as Bidder's Number.

"Certificate" - means the Certificate of Entitlement in relation to the Relevant Right to be issued by the Vendor to the Purchaser following payment in full in accordance with the conditions.

"DVLA" means the Driver and Vehicle Licensing Agency, an executive agency of the Department for Transport, with responsibility for (among other things) the registration and licensing of vehicles in the United Kingdom.

"Lot" - means in each case the Relevant Right to be acquired by the Purchaser from the Vendor relating to the registration mark in such Lot by the Auctioneers.

"Purchaser" - means the highest Bidder or the person declared by the Auctioneers as being the Purchaser.

"Regulations" - means the Sale of Registration Marks Regulations 1995.

"Relevant Right" - means a right acquired by the Purchaser from the Vendor to have assigned to an Appropriate Vehicle registered in the name of the Purchaser or a person nominated by him a registration number in accordance with the Regulations.

"Sale" - means sale by auction.

"Schedule" - means a Schedule to the Sale of Registration Marks Regulations 1995.

"Working Day" means Monday to Friday, excluding any bank or public holidays in England and Wales.


  1. These conditions shall apply to all lots sold by British Car Auctions Limited (hereinafter called "the Auctioneers") as selling agents for the Secretary of State for Transport (hereinafter called "the Vendor") and shall be binding for every Purchaser and the Vendor.

  2. The Vendor reserves the right to fix a starting price or minimum bid price for any Lot. The starting price shown in the catalogue and on the website.

  3. The Vendor reserves the right to withdraw from Sale at any time and without giving any reason for doing so any Lots advertised or catalogued to be offered for sale.

  4. The auctioneers reserve the right to withdraw any Lot from Sale, or refuse to take any bid, without explanation even though the Sale may be in progress and the Lot is above starting price.

  5. No Relevant Right may be transferred by any Purchaser or where relevant his nominee unless under the Regulations.

  6. The Auctioneers will not be held responsible for any consequences following a "force majure" leading to the cancellation, postponement or partial completion of an auction.

  7. DVLA and the Auctioneers reserve the right to use any details regarding the auction for promotional purposes without revealing the identity of the Purchaser.

  8. The Auctioneer will provide to the DVLA details of all the transactions including but not limited to the name and address of the Purchaser and the purchase price paid for the Relevant Right.

  9. The DVLA reserves the right to publish the purchase price details provided to it by the Auctioneer in any format it deems fit and the Purchaser hereby agrees to such publication.

  10. Any person who makes a bid at the auction regardless of whether or not they have completed a DVLA Auction application will be deemed to have accepted these terms and conditions.

  11. For security reasons any Venue Auction will be recorded on video and audio.

  12. Registration

  13. All Bidders must be over 18 years of age and shall apply to the Auctioneer for a Bidder’s Number. Prospective Purchasers must complete the DVLA Online Application relevant to the appropriate auction. The Auctioneer reserves the right to refuse an application to register as a Bidder if the applicant completes a DVLA Online Application not relevant to the appropriate auction and/ or has a history of late or non-payment relating to the purchase of registrations from the DVLA.

  14. The Auctioneer reserves the right to carry out any appropriate financial checks on an individual, business or company to determine the financial standing of the individual, business or company making the application as Purchaser.

  15. The Auctioneers and DVLA at their discretion, reserve the right to refuse entry or eject any person from the auction saleroom, or demand the removal of any apparatus or equipment deemed likely to interfere with the running of the auction.

  16. Bidding


  17. The Auctioneer must receive bids before the published deadline (or “End Time”).

  18. The “End Time” may be extended by the Auctioneer at any time and will be displayed on the website.

  19. The “End Time” will be based on the auctioneer’s server time.

  20. The successful bidder will be the highest bid received by the auctioneer for each lot before the deadline.


  22. Whilst in the case of telephone bids the Auctioneers will use their best endeavors to ring bidders at the appropriate time. The Auctioneers will not be held responsible for any failure for whatsoever reason to make a telephone connection with the Bidder.

  23. The Auctioneer suggests bidders attend the auction, but will seek to carry out bids received in writing for bidders unable to attend the auction in person which, in the opinion of the Auctioneer, are received in time for the sale of the lot and are clear and unambiguous. The Auctioneer shall endeavor to ensure that if identical written bids are received that priority shall be given to the bid received first. However, if there is a bid in the auction room of the same value, this will take priority.

  24. Telephone and internet bidding may be offered as an additional service. Bids made by telephone or internet are solely at the bidders risk and the service is provided subject to the Auctioneers’ other commitments at the time of the auction and therefore the Auctioneer cannot accept any liability if bids received by telephone or internet are not placed. The Auctioneer reserves the right to record telephone bids.

  25. Any bid made by an absentee bidder can only be withdrawn if in the opinion of the Auctioneer significant written notice is received prior to the sale of the lot. The Auctioneer cannot accept any liability for failure to withdraw such bids.


  27. The Auctioneer will not start the bidding below the published starting or minimum bid price. Once placed, bids cannot be cancelled.

  28. Each lot will be sold to the successful bidder for the amount of their winning bid and not less. No negotiations will be entered into.

  29. The Auctioneer has the absolute discretion to refuse admission to the auction

  30. Any dispute as to any bid shall be settled by the Auctioneer in their absolute discretion.

  31. Every bidder shall be deemed to act as Purchaser unless he confirms that he is acting as agent and provides the name and address of his Purchaser to the Auctioneer in accordance with condition 20. Registrations that do not attract a bid will be declared as unsold by the Auctioneer. Such registrations will not subsequently be offered for sale by private treaty. The Vendor may choose to offer such registrations by some other means without prior notice.

  32. Bids will be accepted only from Bidders who have registered with the Auctioneer. The Auctioneer, nevertheless, have absolute discretion to refuse any bid without giving a reason. A deposit will be required to increase your set bidding limit.

  33. Immediately on the sale of a lot a legally binding contract shall be deemed to have been formed between the Purchaser and the Vendor.

  34. The Auctioneers shall not be held responsible for any loss of communication or connection between a Bidders’ internet system and that of the Auctioneers, however caused.

  35. The Auctioneers do not accept any responsibility for the mis-use of your log in details.

  36. The Auctioneer has the complete discretion as to the manner in which the auction is conducted and the order in which lots are offered for sale not withstanding any numbers given to lots within the catalogue.

  37. The Auctioneer has the sole discretion and the right to refuse any bid, and/or to withdraw a lot from the auction and if a dispute arises to re-auction a lot.

  38. Sale

  39. On the sale of any Lot the contract shall be deemed to have been made between the Vendor and the Purchaser and neither the Vendor nor the Purchaser nor (where relevant) his nominee (nor any other party) shall have any legal right of action against the Auctioneer in respect of any cause or matter arisen out of the sale.

  40. The Purchaser, if, he is acting for a named Company and wishes that person to be named as the Purchaser (for the purposes of the Regulations) on the Certificate of Entitlement, and/or he is acting for a named Purchaser who wishes some other person to be named as the nominee of that Purchaser (in accordance with the Regulations) on the Certificate of Entitlement, or he is acting as Purchaser and wishes to nominate some other person as his nominee (in accordance with the Regulations) must provide the Auctioneer with the full name(s) and address(es) of the Purchaser and the name of the nominee (as the case may be) to be named on the Certificate of Entitlement as the Purchaser and/or his nominee before making payment or within 5 working days after the auction, whichever is the sooner.

  41. Payment

  42. Both the agent and Purchaser are equally and severally responsible for payment.

  43. All successful bidders will be sent an email confirming their successful bid. Payment of the outstanding balance must be made in full within 5 Working Days from the close of the auction. It is of critical importance that funds are readily available to you to pay the purchase price for the lot in full before you make a bid.

  44. VAT at the current rate is payable on the Bid Price of every Lot.

  45. The Purchaser shall pay to the Auctioneer on making payment for the Lot, a premium of 7% of the final bid price, plus VAT on the hammer price and buyer’s premium together with the £80 assignment fee.

  46. A payment by credit card will not confer upon the Purchaser or nominated person an entitlement to the Relevant Right until cleared funds have been received by the Auctioneer from the credit card provider and will not until such time be deemed to constitute Payment within the meaning of these conditions.

  47. The Auctioneer is not liable for any disruption and/or failure to the internet based payment system. The Auctioneer reserves the right to withdraw the service at any time with or without notice and the Purchaser must arrange to use an alternate method of payment.

  48. If the price of any Lot and any other payment due is not paid in full the Auctioneers/Vendor reserve the right to pursue the Purchaser and legal action will be taken to recover the full or outstanding balance appropriate.

  49. If a Purchaser buys more than one Lot he must have paid for them in full before Certificates will be issued in respect of any of them.

  50. When payment in full for all the Lots purchased has been received the Purchaser or some other person nominated by him in accordance with paragraph of the Schedule shall be entitled to acquire the Relevant Right. The registered mark described in the Lot may then be assigned to an Appropriate Vehicle registered in the Purchaser’s name or that of the nominated person whose name has been provided to the Auctioneer by the Purchaser on the day of the sale.

  51. On the sale of a Lot a contract is formed with the Secretary of State for Transport and included in that a contract is deemed to have been formed between the Purchaser and the Auctioneer. In the event of late payment, DVLA and the Auctioneer have complete discretion and reserve the right to recover the amount owing to them and/or deal with the matter in any way they see fit. In the event of late payment, DVLA and the Auctioneer retain the right to add a special service charge of £50 per unpaid Lot on the eleventh (11th) Working Day after the auction and every week thereafter.

  52. If the full purchase price is not received for a Lot then the Auctioneer will without providing further notice to you and at the Auctioneer's complete discretion be entitled to exercise any of the following:

    a. To resell the lot by auction or any other means and reclaim any loss on the resale from any monies already paid by the Purchaser.

    b. To charge interest on the purchase price at 5% per annum above the Bank’s base lending rate from time to time to be calculated on a daily rate from the date which the purchase price becomes payable to the date of actual payment

    c. To deduct from any part payments or deposits already paid, the interest payable, buyers premium and any service charges due.

    d. To sell any other property in the Auctioneers possession or control for any purpose (including without limitation of the lot sold to you) and to apply any monies due to you as a result such as sale in payment or part payment of the purchase price and/or towards satisfaction of any amounts owed to the Auctioneer pursuant to these conditions of sale.

    e. Reject a bid from you at any future sale or require you to pay an amount on account by way of deposit before any bid will be accepted from you at a future sale.

    f. Such deposit or money on account can be applied by the Auctioneer as payment or part payment towards the purchase price of any future lot for which you are the successful bidder.

    g. You will indemnify and keep the Auctioneer and the seller fully indemnified against all legal and other costs of enforcement and any other expenses and losses (including the fees to which the Auctioneer is entitled and are incurred by the Auctioneer) on a full indemnity basis together with any interest thereon at a rate of 5% per annum above the bank base lending rate to the date upon which the seller becomes liable to pay such costs or incurs such expenses or suffers such losses.

  53. Data Mining

  54. You agree to use this site only for lawful purposes, and in a manner that does not infringe the rights of, or restrict or inhibit the use and enjoyment of this site by any third party. Such restriction or inhibition includes, without limitation, conduct which is unlawful, or which may harass or cause distress or inconvenience to any person, and the transmission of obscene or offensive content or disruption of normal flow of dialogue within this site. Your use of this Site entitles your browser to make one copy of the materials displayed for caching purposes only. The viewing, printing, or downloading of any content, graphic, form, or document from the Site grants you only a limited, nonexclusive licence for use solely by you for your own personal use and not for republication, distribution, assignment, sublicence, sale, preparation of derivative works, or any other use. No part of any content, form, or document may be reproduced in any form or incorporated into any information retrieval system, electronic or mechanical, other than for your personal use, and may not be used for resale or redistribution. Use of data mining, robots, or similar data gathering and extraction tools are strictly forbidden.

  55. Timed online auctions are conducted under Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.

  56. DVLA’s 10-day cancellation period does not apply to any marks purchased during any DVLA Venue Auction.

  57. If you purchase an Unsold Lot after the auction you can cancel your purchase within 10 working days after the date of purchase. To do this you would need to email the auctioneers at [email protected] within this time. Applications to cancel made after 10 working days will not be accepted. In your email please include:

    a. The Registration Number you purchased

    b. Your Bidder Number

    c. Your full name and address, as it was given at the time of registering as a bidder.

    d. A declaration that you will destroy the Certificate of Entitlement (V750), if issued, once we have confirmed that your purchase has been cancelled. You will receive a reply within 10 working days of your request. Any refund will be made to the payment card used at the time of purchase.

    If you are applying on behalf of a Company please provide us with your position in that Company.

DVLA Auction Team, BCA Ltd, Cross Green Business Park, Leeds, LS9 0PS

Tel: 0300 029 8080 - E-mail: [email protected]

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